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Contest & Awards Coordinator

Temporary Position: up to 6 Months

Summary:

The Contest Coordinator works with the staff of the Boston Globe newsroom to prepare, proof, and submit all entries for a selection of annual journalism contests. This is project based and will last up to 6-months. 

This position requires a passion for clear and thoughtful communication, a careful attention to detail, and in interest in project management that involves a variety of teams and colleagues.

This position requires the handling of all information with professionalism and integrity. As part of our dynamic environment, you will feel a sense of accomplishment as you develop your technical, interpersonal, and administrative skills, as well as see your efforts contribute to to success of our overall team.

Responsibilities:

Coordinate the preparation, layout, and submission of newsroom entries to a wide variety of annual journalism contests, including the Pulitzer Prizes, the ASNE Awards, the George Polk Awards, and the Robert F. Kennedy Journalism Awards

Hold meetings with senior leadership members to discuss contest entries, and follow up with all teams involved afterward

Set an internal workflow schedule that ensures that materials are prepared and finalized before contest deadlines.

Work with an in-house or freelance designer to ensure that all images and text are gathered in a timely manner, and that all entries are then laid out according to each contest’s entry design specifications

Proofread draft cover letters and responses to contest questionnaires received from editors and reporters across the newsroom, and assist with crafting these draft materials as needed

Proofread draft and final materials for all written material, including cover letters, entry text, and applicant

Coordinate with the copy desk to ensure all contest entries are copyedited prior to submission

File expenses for contest fees, coordinating with senior leadership members and the finance department to ensure that the correct department is billed.

Requirements:

  • High school diploma required. Bachelor’s degree preferred.
  • Strong organizational skills, with proven experience prioritizing work and coordinating several projects at one time
  • Ability to remain calm under pressure and maintain a poised and professional demeanor
  • A strong focus on detail and accuracy of work with the ability to take on full ownership of assigned work
  • Flexibility: able to adapt to different people and work assignment
  • Strong interpersonal and project/time management skills
  • Strong writing, copyediting, and proofreading skills
  • Working knowledge of Microsoft Office suite (Excel, Word, Powerpoint), Adobe Acrobat, Gmail, and Google Calendar
  • Working knowledge of Adobe InDesign a plus

EEO Statement:

Boston Globe Media is an equal employment opportunity employer, and does not discriminate on the basis of race, color, religion, gender, sexual orientation, marital status, age, disability, national origin, citizenship or any other protected characteristic.  Boston Globe Media is committed to diversity in its most inclusive sense.

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