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Operations Assistant

The Operations Assistant works with Boston Globe Media Partners employees to keep all departments and office spaces running smoothly. This position requires a passion for internal company satisfaction, a desire to continually tackle new challenges interacting with a variety of teams and colleagues with professionalism and integrity. As part of our dynamic environment, you will feel a sense of accomplishment as you develop your interpersonal and administrative skills, as well as see your efforts contribute to meeting the needs of our organization. This position will work directly with the Building Operations Manager in maintaining day to day office functions as well as provide assistance on administrative projects for the Executive Team. 

 

Responsibilities:

  • Work with Building Operations Manager to ensure daily office operations run smoothly 
  • Accept mail deliveries throughout the day and disperse in mail room as needed 
  • Support Executive Leadership Team with scheduling and administrative projects
  • Register and greet guests visiting the Boston Globe and be a resource for visitor questions and needs
  • Assist in the coordination of internal office events, including ordering catering, set-up, and breakdown
  • Track and restock supply rooms, copy rooms and kitchens
  • Process outgoing USPS, FedEx and UPS mail 
  • External Guests/Building Security - register external visitors coming to the Boston Globe via the main lobby, parking garage, freight elevator using property management software
  • Building Maintenance/Service Requests - place various work orders for repairs or event related tasks using Building Engines property management software
  • Provide assistance in booking Conference Room space for staff meetings and events
  • Staff the reception desk 15-20 hours a week
  • Help organize and register group tours of the Newsroom 
  • Provide backup administrative support the the Executive Assistant and Newsroom Operations Manager 
  • Maintain and keep current the BGMP Exchange Place seating chart 
  • Oversee and supply the POINT department information for the Operations team

 

Qualifications:

  • High school diploma required; bachelor’s degree (B.A. or B.S.) preferred
  • Minimum one year demonstrated work experience preferred
  • Strong organizational skills, with proven experience prioritizing work and coordinating several projects at one time
  • Ability to remain calm under pressure and maintain a poised and professional demeanor
  • A strong focus on detail and accuracy of work with the ability to take on full ownership of assigned work
  • Flexibility: able to adapt to different people and work assignments
  • Strong interpersonal and project/time management skills
  • Working knowledge of Microsoft Office suite (Excel, Word, Powerpoint), Adobe Acrobat, Gmail, and Google Calendar
  • This position requires you to be on your feet for a portion of the day and includes some lifting of heavy packages (max 25lbs.) and moving of furniture items

 

EEO Statement: Boston Globe Media Partners LLC is an equal employment opportunity employer, and does not discriminate on the basis of race, color, religion, gender, sexual orientation, marital status, age, disability, national origin, citizenship or any other protected characteristic. 

#LI-EP1

 

EEO Statement:

Boston Globe Media is an equal employment opportunity employer, and does not discriminate on the basis of race, color, religion, gender, sexual orientation, marital status, age, disability, national origin, citizenship or any other protected characteristic. Boston Globe Media is committed to diversity in its most inclusive sense.

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