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Office Manager

The Office Manager works with the staff of the Boston Globe Newsroom to keep all departments running smoothly.

This position requires a passion for internal company satisfaction, as well as the desire to continually tackle new challenges and work with a variety of teams and colleagues.

This position requires the handling of all information with professionalism and integrity. As part of our dynamic environment, you will feel a sense of accomplishment as you develop your technical, interpersonal, and administrative skills, as well as see your efforts contribute to meeting the needs of our overall team.

 

Responsibilities:

  • Work collaboratively with managers and their teams to schedule fill-in coverage of breaking news desk shifts.
  • Coordinate with the human resources department and newsroom managers on hiring temporary part-time employees for fill-in shifts on weekday nights and weekends.
  • Provide administrative support for summer interns and student co-ops, including payroll submission, shift scheduling, and general guidance on administrative tasks.
  • Assist with onboarding processes for all newsroom hires (full-time, part-time, seasonal, and student employees). This includes: coordinating with the human resources, finance, and IT departments to meet all workspace and hardware needs; providing access to and training for various systems and databases; and addressing miscellaneous questions and concerns.
  • Track and submit staff timecards to the payroll department for multiple departments within the Boston Globe newsroom.
  • Deliver contracts, maintain records, and submit weekly payments for freelancers working with several departments in the newsroom.
  • Track and replenish office supplies, business cards, and other items necessary for a functioning workplace.
  • Process regular invoices for newsroom bills and coordinate expense approval with managers in the newsroom, as well as approving expenses for interns and student employees.
  • Register and meet guests visiting the Boston Globe newsroom and be a resource for visitor questions and needs.
  • Coordinate with newsroom managers and external job candidates by arranging job interview schedules, booking travel and accommodations, and serving as a point of contact upon the candidate’s arrival.
  • Proofread daily comics to be published and coordinate with newsroom team when a comic needs to be copyedited and/or substituted.
  • Address miscellaneous queries and needs of newsroom staff members, in regard to office management, internal processes, building rules and regulations, and company policies, connecting them with additional resources across departments as necessary.
  • Coordinate newsroom celebrations and holiday meals, including ordering catering, set-up, and breakdown.

 

Requirements:

  • High school diploma required; bachelor’s degree (B.A. or B.S.) preferred
  • Minimum one year demonstrated work experience preferred
  • Strong organizational skills, with proven experience prioritizing work and coordinating several projects at one time
  • Ability to remain calm under pressure and maintain a poised and professional demeanor
  • A strong focus on detail and accuracy of work with the ability to take on full ownership of assigned work
  • Flexibility: able to adapt to different people and work assignments
  • Strong interpersonal and project/time management skills
  • Strong writing, copyediting, and proofreading skills
  • Working knowledge of Microsoft Office suite (Excel, Word, Powerpoint), Adobe Acrobat, Gmail, and Google Calendar

 

EEO Statement:

Boston Globe Media is an equal employment opportunity employer, and does not discriminate on the basis of race, color, religion, gender, sexual orientation, marital status, age, disability, national origin, citizenship or any other protected characteristic.  Boston Globe Media is committed to diversity in its most inclusive sense.

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