View All Jobs

Contest & Award Coordinator

Job Description: 

The Contest Coordinator works with the staff of the Boston Globe newsroom to prepare, proof, and submit all entries for a selection of annual journalism contests. This is project based and could last about four to six months, with the majority of the hours put in during December and January.

This position requires a passion for clear and thoughtful communication, careful attention to detail, and an interest in project management that involves a variety of teams and colleagues.

This position requires the handling of all information with professionalism and integrity. As part of our dynamic environment, you will feel a sense of accomplishment as you develop your technical, interpersonal, and administrative skills, as well as see your efforts contribute to the success of our overall team.

Responsibilities:

  • Coordinate the preparation, layout, and submission of newsroom entries to a wide variety of annual journalism contests, including the Pulitzer Prizes, the ASNE Awards, the George Polk Awards, and the Robert F. Kennedy Journalism Awards
  • Hold meetings with senior leadership members to discuss contest entries, and follow up with all teams involved afterward
  • Set an internal workflow schedule that ensures that materials are prepared and finalized before contest deadlines.
  • Work with an in-house or freelance designer to ensure that all images and text are gathered in a timely manner, and that all entries are then laid out according to each contest’s entry design specifications
  • Proofread draft cover letters and responses to contest questionnaires received from editors and reporters across the newsroom, and assist with crafting these draft materials as needed
  • Proofread draft and finalize all written material, including cover letters, entry text, and applications
  • Coordinate with the copy desk to ensure all contest entries are copyedited prior to submission
  • File expenses for contest fees, coordinating with senior leadership members and the finance department to ensure that the correct department is billed.

Qualifications:

  • High school diploma required. Bachelor’s degree preferred.
  • Strong organizational skills, with proven experience prioritizing work and coordinating several projects at one time
  • Ability to remain calm under pressure and maintain a poised and professional demeanor
  • A strong focus on detail and accuracy of work with the ability to take on full ownership of assigned work
  • Flexibility: able to adapt to different people and work assignment
  • Strong interpersonal and project/time management skills
  • Strong writing, copyediting, and proofreading skills
  • Working knowledge of Microsoft Office suite (Excel, Word, Powerpoint), Adobe Acrobat, Gmail, and Google Calendar
  • Working knowledge of Adobe InDesign a plus
  • A willingness to adapt and be audience focused, with a curious mindset and a commitment to creating an inclusive work environment

EEO Statement:

Boston Globe Media is an equal employment opportunity employer, and does not discriminate on the basis of race, color, religion, gender, sexual orientation, marital status, age, disability, national origin, citizenship or any other protected characteristic. Boston Globe Media is committed to diversity in its most inclusive sense.

Read More

Apply for this position

Required*
Apply with Indeed
We've received your resume. Click here to update it.
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.
Gender
Race/Ethnicity

Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status
I IDENTIFY AS ONE OR MORE OF THE CLASSIFICATIONS OF PROTECTED VETERAN LISTED ABOVE
I AM NOT A PROTECTED VETERAN
I DON’T WISH TO ANSWER

Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 5/31/2023
Why are you being asked to complete this form?

We are a federal contractor or subcontractor required by law to provide equal employment opportunity to qualified people with disabilities. We are also required to measure our progress toward having at least 7% of our workforce be individuals with disabilities. To do this, we must ask applicants and employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five years.

Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so. Your answer will be maintained confidentially and not be seen by selecting officials or anyone else involved in making personnel decisions. Completing the form will not negatively impact you in any way, regardless of whether you have self-identified in the past. For more information about this form or the equal employment obligations of federal contractors under Section 503 of the Rehabilitation Act, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition. Disabilities include, but are not limited to:

  • Autism
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, or HIV/AIDS
  • Blind or low vision
  • Cancer
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or hard of hearing
  • Depression or anxiety
  • Diabetes
  • Epilepsy
  • Gastrointestinal disorders, for example, Crohn's Disease, or irritable bowel syndrome
  • Intellectual disability
  • Missing limbs or partially missing limbs
  • Nervous system condition for example, migraine headaches, Parkinson's disease, or Multiple sclerosis (MS)
  • Psychiatric condition, for example, bipolar disorder, schizophrenia, PTSD, or major depression
Please check one of the boxes below:

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

You must enter your name and date
Your Name Today's Date
Human Check*